ISSN: 2547-9431
Periodical Publication of University of Health Sciences Bagcilar Training and Research Hospital
Editorial Policies and Review Process

Publication Policy

Bagcilar Medical Bulletin considers for publication papers in the following categories:

- Original Researches,
- Case reports,
- Reviews,
- Letters to the editor

The journal gives high priority to original studies in publication because of aiming to add the findings of searches in Turkey to international scientific knowledge, to share them within the international science milieu and to constitute the introduction of Turkish scientists. The review articles to be published in the journal are authorized by the editor to the relevant authors working on the subject.

General Principles

Papers that have not been published before or under evaluation by other publications are accepted for evaluation by the journal, if approved by each of the author. Publication board may amend manuscripts upon informed consent of authors. Editors and redactors are fully empowered to correct mistakes related to orthography, citation as given in PubMed and relevant issues.

For quoted texts, tabulated data and graphics from published papers, author has to obtain permission from the author(s) or the owner of the publishing rights of the source article and indicate the allowance in the paper. Author(s) is responsible to obtain such permissions. Short presentations that took place in scientific meetings can be referred if announced in the article. The editor hands over the formally acceptable papers to at least two national/international referees for evaluation and gives green light for publication upon modification by the authors in accordance to the referees' claims. Changing the name of an author (omission, addition or order) in papers submitted to the journal requires permission of all declared authors. Refused papers and graphics are not returned to the author.

Author Responsibilities

It is authors’ responsibility to ensure that the article is in accordance with scientific and ethical standards and rules. And authors should ensure that submitted work is original. They must certify that the manuscript has not previously been published elsewhere or is not currently being considered for publication elsewhere, in any language. Applicable copyright laws and conventions should be followed. Copyright material (e.g. tables, figures or extensive quotations) should be reproduced only with appropriate permission and acknowledgement. Any work or words of other authors, contributors, or sources should be appropriately credited and referenced. The author(s) of the original research articles (including short communications) must declare that they were involved in at least 3 of the 5 stages of the study as "designing the study", "collecting the data", "analyzing the data", "writing the manuscript" and "confirming the accuracy of the data and the analyses". Fund raising, data collection or supervision of the research group are not sufficient roles to be accepted as an author. The author(s) should meet all these criteria described above. The order of names in the author list of an article should be a co-decision and it should be indicated in the copyright transfer form. The individuals who do not meet the authorship criteria but contributed to the study should take place in the acknowledgement section. Individuals providing technical support, assisting writing, providing a general support, providing material or financial support are examples to be indicated in acknowledgement section. All authors should disclose all issues concerning financial relationship, conflict of interest, and competing interest that may potentially influence the results of the research or scientific judgment. All financial contributions, supports or sponsorship of projects should be clearly explained. When an author discovers a significant error or inaccuracy in his/her own published paper, it is the author's obligation to promptly cooperate with the Editor-in-Chief to provide retractions or corrections of mistakes. Please browse BMB recommendations on roles and responsibilities of authors on

http://www.icmje.org/recommendations/browse/roles-and-responsibilities/

Responsibility for the Editors, Reviewers and Review Process

Editors evaluate manuscripts for their scientific content without regard to ethnic origin, gender, sexual orientation, citizenship, religious belief or political philosophy of the authors. They provide a fair double-blind peer review of the submitted articles for publication. They ensure that all the information related to submitted manuscripts is kept as confidential before publishing.

Editors are responsible for the contents and overall quality of the publication. They should publish errata pages or make corrections when needed. Editor-in-Chief does not allow any conflicts of interest between the authors, editors and reviewers. Only he has the full authority to assign a reviewer and is responsible for final decision for publication of the manuscripts in Bagcilar Medical Bulletin. Please review the COPE publication ethics guidelines on

http://publicationethics.org/files/u2/New_Code.pdf

Reviewers evaluate manuscripts based on content without regard to ethnic origin, gender, sexual orientation, citizenship, religious belief or political philosophy of the authors. They should have no conflict of interest with respect to the research, the authors and/or the research funders. Their judgments should be objective.

Reviewers should identify the relevant published work that has not been cited by the authors. They must ensure that all the information related to submitted manuscripts is kept as confidential and must report to the Editor-in-Chief if they are aware of copyright infringement and plagiarism on the author's side. A reviewer who feels unqualified to review the topic of a manuscript or knows that its prompt review will be impossible should notify the Editor-in-Chief and excuse himself from the review process.

The editor informs the reviewers that the manuscripts are confidential information and that this is a privileged interaction. The reviewers and editorial board cannot discuss the manuscripts with other persons. The reviewers are not allowed to have copies of the manuscripts for personal use and they cannot share manuscripts with others. Unless the authors and editor permit, the reviews of referees cannot be published or disclosed. The anonymity of the referees is important. In particular situations, the editor may share the review of one reviewer with other reviewers to clarify a particular point. Please review the COPE publication ethics guidelines on: http://publicationethics.org/files/Peer%20review%20guidelines.pdf

Open Access Statement

This is an open access journal which means that all content is freely available without charge to the user or his/her institution. Users are allowed to read, download, copy, distribute, print, search, or link to the full texts of the articles in this journal without asking prior permission from the publisher or the author.

Publication Ethics and Publication Malpractice Statement

Standards and Principles

Bagcilar Medical Bulletin is committed to upholding the highest standards of publication ethics and observes the following principles of Publication Ethics and Malpractice Statement which is based on the recommendations and guidelines for journal editors developed by the Committee on Publication Ethics (COPE), Council of Science Editors (CSE), World Association of Medical Editors (WAME) and the International Committee of Medical Journal Editors (ICMJE).

All submissions must be original, unpublished (including as full text in conference proceedings), and not under the review of any other publication synchronously. Each manuscript is reviewed by one of the editors and at least two referees under double-blind peer review process. We reserve the right to use plagiarism detecting software to screen submitted papers at all times. We check for plagiary and fraudulent data; falsification (fabrication or manipulation of research data, tables, or images) and improper use of humans or animals in research. All manuscripts not in accordance with these standards will be removed from the publication. This also contains any possible malpractice discovered after the publication. In accordance with the code of conduct we will report any cases of suspected plagiarism or duplicate publishing.

We follow the COPE Ethics Flowcharts for dealing with cases of possible scientific misconduct and breach of publication ethics ( http://publicationethics.org/resources/flowcharts )

Human and Animal Rights, Informed Consent, Conflict of Interest

Bagcilar Medical Bulletin adopts highest ethical and scientific standards and ensures that it is free of influences regarding commercial interests. It is authors’ responsibility that the articles are in accordance with ethical codes of conduct. Bagcilar Medical Bulletin takes as principle to comply with the ethical standards of 1975 Helsinki Declaration – Ethical Principles for Medical Research Involving Human Subjects- revised in 2004- http://www.wma.net/en/30publications/10policies/b3/index.html and WMA Statement on Animal Use in Biomedical Research-revised in 2006 http://www.wma.net/en/30publications/10policies/a18/ For this reason, regarding the subjects of clinical experiments, it should be indicated in the submitted manuscripts definitely that the above mentioned codes of conduct were applied. Besides approvals, from national or local ethical committees should be sent together with the papers as well. Manuscripts that report the results of experimental investigation with human subjects must include a statement that informed consent was obtained after the procedure(s) had been fully explained. In the case of children and those under wardship or with confirmed insanity, authors are asked to include information about whether the legal custodian's assent was obtained. And a letter of affirmation signed by all authors, confirming the collection of informed consents has to be sent to the journal.

Identifying information such as names, initials, hospital numbers, dates, photographs, and family pedigree must be avoided, unless disclosure is allowed by written consent of patient or the legal custodian of the patient. Informed consent for this purpose requires that an identifiable patient be shown in the manuscript to be published. Patient consent should be written and archived either with the journal, the authors, or both, as dictated by local regulations or laws. It must be mentioned in the text that informed consent was obtained from the participants. Especially for case report, identifying information should be avoided as much as possible. Eye masking on photos is not sufficient to conceal the identity of the patient. Authors have to stipulate lack of impact on scientific significance in case of changing the identifying information. Written informed consent should be taken from the patients presented in case studies; and it should be indicated in the manuscript.

Authors have to confirm in the section "Materials and Methods" that study has been conducted in compliance to above mentioned principles, approvals have been obtained from related institutional ethical committees and informed consents were collected. When reporting experiments on animals, authors should indicate whether the institutional and national guides for the care and use of laboratory animals were followed as in "Guide for the Care and Use of Laboratory Animals" (www.nap.edu/catalog/5140.html) and approval from ethical committee should be taken. The editor and the publisher do not guarantee or accept responsibility for the published features or definitions of commercial products. If there is direct or indirect grant support, it should be acknowledged in the section titled "declaration of interest" and should include the full name of the sponsor and grant number. Existence or lack of sponsorship of any kind as well as the type of sponsorship (consulting etc) has to be acknowledged, as well. adopts WAME's definition http://www.wame.org/about/wame-editorial-on-coi which states that conflict of interest exists when author, peer reviewer or editor has a competing interest that could unduly influence (or be reasonably seen to do so) his or her responsibilities in the publication process. The types of competing interests that should be declared include financial ties, academic commitments, personal relationships, political or religious beliefs, institutional affiliations. The conflict of interest is to be acknowledged in the manuscript.

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